YTHCamp
For churches & youth organisations

Focus on the camp, not the spreadsheets.

Registrations, day sheets, and leader rotas — in one place. Built for the people who organise camps between their actual jobs.

Start freeSee how it works
Tents pitched across a field at a campsite in the evening sun

Summer Camp 2026 — Day sheet

YC-2026-07 · Mon 14 Jul

Week 1

Programme

  • 08:00BreakfastDining hall
  • 09:30Morning sessionMain tent
  • 12:30LunchDining hall
  • 14:00WorkshopsActivity rooms
  • 19:30Campfire nightField

Dietary

12

vegetarian · 3 gluten-free

Leaders on duty

8

rota published

Kitchen notes

Bus B arrives 16:40. Nut-free dinner. Room list pinned by the office door.

A week on the ground

Make camp prep feel like camp.

Registrations, kitchen lists, and leader rotas stay straight in the background — so you can be where the camp actually happens. Organising should feel light, not like dull office work.

View from inside an orange tent looking out onto a sunny forest campsite
SatArrivals checked off against the registration list
A group walking a wooded trail with rucksacks
WedSix leaders on the rota, allergies already on the sheet
A group sitting around a campfire at dusk
FriCampfire night. Kitchen briefed, room lists pinned up
How a camp runs

From planning to wrap-up — one clear path

YTHCamp follows the real stages of organising a camp. No modules to unlock; the tools show up when you need them.

  • Forms

    Registration forms for participants and staff.

  • Contributions to your Stripe

    Payments go to your organisation. YTHCamp never holds the money.

  • Waitlist

    When the camp is full, families can join a waitlist.

  • Kitchen list

    Dietary and allergy answers become a printable kitchen list.

  • Day sheets

    The day’s plan, ready to print and pin up.

  • Duplicate last year

    Hand last year’s camp to next year’s team.

  1. 01

    Plan

    Camps, activities, leaders

  2. 02

    Open registration

    Forms and sign-ups

  3. 03

    Run the week

    Day sheets and lists

  4. 04

    Wrap up

    Follow-up and archive

01

Plan the week

Set up your camp, activities, and leader roles before anyone signs up.

ActivitiesLeader rolesCamp dates
02

Open registration

Publish forms for participants and staff, and share the link when you are ready. Until the open date the page shows a countdown.

DietaryConsentWaiverContributionsWaitlistCountdown
03

Run the week

Day sheets, room lists, and a kitchen list from dietary and allergy answers — ready to print and pin up.

Day sheetKitchen listRota
04

Wrap up

Archive the camp, keep the forms, and hand over cleanly to next year’s team.

ArchiveExportDuplicate next year
Pricing

Plans that grow with your camps

Starter stays free. Growth is free until we start charging — we will tell you before we charge. Organisation is not self-serve yet.

Starter

For a single camp and a small team.

Free
  • 1 camp
  • Up to 50 participants
  • Registration forms
  • Email support
Start free

Growth

Most used

For organisations running multiple camps a year.

Free

When we start charging, €9 a month or €99 a year.

We will tell you before we charge.

  • Unlimited camps
  • Unlimited participants
  • Staff forms
  • Day sheets & lists
  • Priority support
Start free

Organisation

For churches and networks with several teams.

€49/month

or €499/year

  • Everything in Growth
  • Multiple admins
  • Organisation branding
  • Export & archive
Get in contact

Collecting contributions

Optional
Only if you collect a contribution
Participant pays
The amount you set (e.g. €50)
YTHCamp keeps
1.00 per successful payment (in your organisation's currency)
Stripe fee
On the organisation
Money goes to
Your Stripe account, not YTHCamp
Payment methods
CardsiDEALBancontactSEPAPay by Bank

Cards always; others when Stripe shows them.

€50 contribution → participant pays €50

Get started

Ready to open registration?

Create your organisation, set up a camp, and publish your first form — usually in one evening.

Start freeTalk to us
Questions

Frequently asked

Who is YTHCamp for?
Churches, youth organisations, and volunteer teams who run camps. If you currently manage sign-ups in spreadsheets and WhatsApp, you are the audience.
Why YTHCamp?
So camp prep feels like camp — not dull office work. Tools stay simple and a bit human: registrations, day sheets, and rotas in one place, with small celebrations when real milestones land.
How much does YTHCamp cost?
Starter is free. Growth is free; when we start charging, it is €9 a month or €99 a year. We will tell you before we charge. Organisation is €49/month or €499/year; get in contact, as it is not self-serve yet.
Can we collect a camp contribution?
Yes. You can collect a full contribution, a deposit, let participants pay later, or set a lower early-bird amount until a date you choose. They pay the amount that applies.
Can we offer an early-bird contribution?
Yes. Set a lower contribution and a deadline. Until that date, participants pay the early-bird amount; afterwards they pay the full amount. There are no promo codes.
Who receives the money?
Payments go straight to your organisation’s Stripe account. YTHCamp never holds the contribution.
Which payment methods can participants use?
Cards are always available. Local bank methods can also appear at checkout when your organisation’s Stripe account qualifies — iDEAL in the Netherlands, Bancontact in Belgium, SEPA Direct Debit in Germany and the euro area, and Pay by Bank in the UK. You do not turn these on in YTHCamp; Stripe shows them when they apply.
What does YTHCamp charge per payment?
YTHCamp keeps €1.00 per successful payment (in your organisation’s currency). Your organisation pays Stripe’s fees. Participants pay only the contribution amount.
Can we handle participant data carefully?
Your organisation stays the controller for participant data. We process it on your behalf. See our Privacy Policy for how that works under GDPR.
Is consent recorded properly?
Yes. Registration keeps an audit trail of who accepted which consent or waiver text, and when. That is demonstrable consent under GDPR Article 7. It is not a qualified electronic signature.
Do you support dietary needs and emergency contacts?
Yes. Build registration forms with the fields you need — dietary requirements, allergies, emergency contacts, consent, room preferences, and more. Dietary and allergy answers feed a printable kitchen list for the week.
Can we share a form before it opens?
Yes. Set an open date and share the link. Until then, the page shows a countdown. People cannot submit until the form opens.
What happens when a camp is full?
Families can join a waitlist. That is instead of taking a place on the camp.
Can last year’s camp be reused?
Yes. You can archive a camp and duplicate last year’s camp. Forms and activities are copied; submissions are not.

Still have a question? Contact us